Not every business is cut and dry when it comes to on-site staff and clear structure. Often, a business will go through many changes before deciding that the current setup just isn’t working. But an alternative solution is not always on the tip of the tongue. How do you structure your business in the most cost-effective way? Have you considered that a virtual staffing solution could be the answer?
Below are five questions to ask yourself when deciding to hire a virtual assistant.
Is your floor plan too small for additional staff?
Not every business is blessed with a big floor plan, nor are they able to cater to several staff with large desks, not to mention the need for filing cabinets and other office stationery. However, that doesn’t mean your workload is any less than those in a larger office or workspace. You just need to organise your space and staff a little better.
A small floor plan is one of the many reasons some business owners choose to outsource work. It doesn’t always necessarily serve as a cost-saving measure, more of an organisational option to ensure the business isn’t jam-packed with staff. Businesses with too many staff per square metre may come up against health and safety code violations. Outsourcing any work that are able to be completed from home by a virtual assistant can rectify this problem.
Do you have plenty of work that can be completed off-site?
Although it’s a fact that robots and technology are taking jobs away from everyday workers, technology also adds a great deal of convenience. Gone are the days where work had to be completed at a work computer, and servers weren’t able to be accessed from home. If you’re finding yourself completing plenty of work offsite for convenience, you may find that a virtual assistant is a good solution to your workload or business problem.
The first step to outsourcing your workload is to first ascertain what tasks can be done offsite. Compile a list of tasks, talk to your staff and even come up with tasks that you’ve been meaning to do, but can now be done, thanks to virtual assistants.
Once you have compiled a list of work a virtual assistant can easily complete from the comfort of their home, you can turn that list into a proper job description. You’re halfway there to a more organised workplace!
Do you find yourself adding additional tasks to your current staff’s already large workload?
The fastest way to achieve a high staff turnover rate is by piling too much work onto your current staff. Overworked staff tend to feel unappreciated, overworked, and are generally just unhappy. The job of a virtual assistant is to take away that pressure by picking up those small bits and pieces of work that can be done elsewhere. When you become a virtual assistant, you automatically become a valuable asset to any business.
When the workload becomes too much for your in-house staff, don’t rock the boat. As a business owner, you need to ensure all your staff feel valued and are doing tasks within their job description. Sure, the sign of a valuable employee is one who goes above and beyond, but this generosity will not extend far.
Will an additional staff member increase productivity?
There are sure to be many tasks within your business that are sitting on the backburner. As they aren’t on a deadline or for a customer, they are pushed aside time and time again until no one even looks their way. This is a common problem within any business.
Any good ideas to improve productivity or streamline processes are encouraged, but implementation is another story. After all, if you’re needing a solution to your organisational problems, you may not have the time or organisational skills to get it done! This is where a virtual assistant can help. By bringing just one person into your workplace, even as they work from home, they can pick up all those loose ends and put them into practice. The result is more productivity and minimal extra cost. This shows that virtual staffing is ultimately the solution to the many productivity and process issues some businesses face.
Will a virtual assistant bring fresh ideas and organisational skills?
Have you ever looked at a task for so long that nothing makes sense anymore? Words no longer make any sense and you can’t pick up your own errors. The same can be said for a stale working environment where nothing’s functioning as it should. You know something’s not right, but you don’t have a fresh view to analyse the situation and correct it.
Although it’s not the job of a virtual assistant to ‘fix’ a business, by doing their job, they could essentially be doing just that. Virtual assistants are often given several pieces of information about a business in order to do their job. This information is often not supplied in the correct way, meaning, the delivery of the final product back to the business might be as equally as dysfunctional and incorrect. This fresh set of eyes looking into your business could be just what you need.
The best virtual assistant is one who can see a business for what it is, and offer solutions on how to make it better. This could be drawn from their past experience as a virtual assistant within a business, or through seeing a blatant flaw in a structure.
However, it does pay for a business owner to sit down with a virtual assistant – or on a conference call – and ask the question, “how can we do things better?”
No virtual assistant will want to volunteer advice and criticism without being instructed to do so. But the outcome of doing so could very well bring fresh ideas and new organisational systems into a stagnating workplace.
It’s clear to see there’s so many benefits to hiring a virtual assistant. Are you a virtual assistant who has changed the dynamic of a workplace for the better? Or are you a business owner who was blown away with how a VA fitted in so well? We’d love to hear your stories, so get in touch.